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Analytics

Analytics

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Reports and Dashboards

Analytics provides you with easy access to data to gain insights into your maintenance activities. Data in analytics is organized in two main ways: metrics and key performance indicators (KPIs).

  • Various metrics are displayed in a minimalist graphical representation.
  • Tracking Key Performance Indicators helps in making future managerial decisions about maintenance activities. The effectiveness of task execution can be improved through planning, organization, and asset/material selection during procurement.

Key Performance Indicators (KPI)

  1. In the main menu, select Analytics.
  2. Choose the option Work Orders.
  3. On the Work Order Performance page, you will gain insight into the following maintenance performance indicators:

Work Order Performance

  • Total number of successful and unsuccessful work orders: Shows the total number of work orders successfully completed and the total number of unsuccessful work orders. Provides an overview of task execution performance.
  • Success rate: Displays the percentage of successful work order executions, calculated as the ratio of successful work orders to the total number of work orders, expressed in percentages. This KPI helps assess the efficiency of task execution.
  1. On the Work Order Costs page, you will gain insight into the following maintenance performance indicators:

Work Order Costs

  • Total work order costs: Represent all costs incurred during the execution of all work orders in a specific period.
  • Material costs of work orders: Relate to the total costs of necessary materials and resources used for work order execution.
  • Labor costs of work orders: Encompass the total costs of engaged labor and other related costs.
  • Average cost per work order: Represents the average cost for each individual work order, calculated as total costs divided by the number of work orders.
  • Value of purchased assets: Relates to the total value of all purchased assets or resources used in the process of executing work orders, such as machinery, tools, and equipment.
  • Work order costs as a percentage of asset value: Represents the ratio between total work order costs and the total value of assets. This ratio provides insight into the significant portion of work order costs in the overall asset value.
  1. When accessing the Assets page and selecting the Asset Reliability option, the following will be displayed:

Asset Reliability

  • Number of asset downtimes: Shows the total number of downtimes that occurred on assets. This option provides information about the frequency of downtimes and identifies problematic areas.
  • MTTR (Mean Time To Repair): Displays the average time required to repair an asset after downtime. MTTR is a crucial indicator of maintenance efficiency as it measures the speed of problem resolution and restoration of functionality.
  • MTBF (Mean Time Between Failures): Shows the average time between two consecutive asset downtimes. MTBF is a key KPI as it measures asset reliability and indicates the average time an asset can operate without interruption.
  • Asset downtime duration: Shows the total time during which the asset was out of function due to downtime. This information helps understand the overall time impact of downtimes on operations.
  1. When accessing the Items page and selecting the Inventory Status option, the following KPIs will be displayed:

Inventory Status

  • Total quantity of items: Shows the total quantity of inventory for all items. Provides information about the current status of inventory and its availability.
  • Total value of items: Shows the total financial value of all items in stock. Provides information about the total value of inventory and its financial impact.
  • Value of items relative to asset value: Compares the value of inventory with the total value of assets. This KPI helps assess how much inventory constitutes a part of the overall asset value.
  1. When accessing the Items page and selecting the Inventory Consumption option, the following KPIs will be displayed:

Inventory Consumption

  • Total quantity of consumed inventory: Shows the total quantity of inventory consumed for a specific item. Provides information about the total consumption of inventory for each item.
  • Total value of consumed inventory: Shows the total financial value of inventory consumed for a specific item. Provides information about the total value of inventory consumed.
  • Value of consumed inventory relative to total inventory: Compares the value of consumed inventory with the total value of inventory for a specific item. This KPI helps assess how much inventory has been consumed relative to the total value of inventory.
  1. When accessing the Items page and selecting the Inventory Purchases option, the following KPIs will be displayed:

Inventory Purchases

  • Total quantity of purchased inventory: Shows the total quantity of inventory purchased for a specific item. Provides information about the total quantity of inventory procured.
  • Total value of purchased inventory: Shows the total financial value of inventory purchased for a specific item. Provides information about the total value of inventory procured.
  • Value of purchased inventory relative to total inventory: Compares the value of purchased inventory with the total value of inventory for a specific item. This KPI helps assess how much inventory has been procured relative to the total value of inventory.

Data Analysis and Visualization

  1. In the main menu, select Analytics.
  2. Choose the option Work Orders.
  3. On the Work Order Overview page, you will gain insight into the following metrics:

Total Number

  • Total number of work orders by category: Provides information about the number of work orders grouped by categories. Allows for an overview of the total number of work orders for each category.
  • Total number of work orders by type: Shows the number of work orders grouped by types. Provides insight into the total number of work orders for each type.
  • Trend of work orders by type: Displays the trend of changes in the number of work orders by types over time. Allows tracking the increase or decrease in the number of work orders for different types over time.
  1. On the Work Order Time page, you will gain insight into the following metrics:

Total Time

  • Total time of work orders by category: Shows the total time spent on work orders grouped by categories.
  • Total time of work orders by type: Shows the total time spent on work orders grouped by types. Provides information about the total time spent on work orders for each type.
  • Trend of work time by type: Displays the trend of changes in time spent on work orders by types over time.
  1. On the Work Order Costs page, you will gain insight into the following metrics:

Costs

  • Total costs of work orders by category: Shows the total costs associated with work orders grouped by categories. Clicking on

this option provides a detailed overview of total costs of work orders for each category.

  • Total costs of work orders by type: Measures the total costs of work orders grouped by types. Click here to review the total costs of work orders by types.
  1. On the Work Order Performance page, you will gain insight into the following metrics:

Performance by Executor

  • Performance overview by executor: Provides an overview of the performance of work order executors. Here you can see information about executors, their work orders, and their performance.

NOTE: Graphs can be saved as high-quality images for sharing and presenting data by right-clicking.